12 Kick-Ass Apps You Can Use to Manage Your Business Today

Mar 3, 2020 | Business


When I first started my business I was on app overload, my workflow was a mess, and I actually believed the more I leveraged technology, the easier it was going to be to manage my business. I’m telling you to stop now and forget about it.

One of the things I wasted hours on was searching for the right tools to implement in my business. I spent hours filling out forms and account profiles. I even got to a point where I’d lost track of how many web apps had my credit card information. My inbox was littered with spam, and subject lines that read “Things Just Got A Little Easier For Everybody.” Oh, the irony…

Look, applications and software that genuinely simplify the way you do business are extremely hard to come by. The market is literally saturated with tools and applications all claiming to streamline the way you do business.

The way I see it, businesses tend to run better when they are light and nimble especially if 1. you’re a 1-man/woman show or 2. just starting out. Whatever the case may be, check out my top picks on the web applications I recommend you use to manage your business.

1. Asana

Overview: Asana allows you to easily organize and plan workflows, projects and more. The app takes a task/list-oriented approach to project management. It’s to-do list web app on steroids.

Pricing: The free version of Asana is available for teams of up to 15 people. Asana Premium costs $9.99 per user per month when billed annually and $11.99 per user per month when billed monthly.

Featurescheck out the full list of Asana’s capabilities.

Category: Project Management

2. Trello

Overview: Trello is a collaboration tool that organizes your projects into boards. It’s effortless to set up and fun to use.

Pricing: Trello’s core features are free, Trello Business Class adds features and value to your team, and costs $12.50 per team member per month, or $119.99 per team member per year.

Features: check out the full list of Trello’s capabilities.

Category: Project Management

3. G Suite

Overview: Google offers an extensive suite of web apps for businesses who wish to take advantage of Google’s real-time collaborative features. With G Suite you can create and manage documents, calendars, and conferencing.

Pricing: G Suite plans start as low as $5 per user per month.

Featurescheck out this feature guide on G Suite’s capabilities.

Category: Email Client

4. Office 365 Business

Overview: Microsoft’s Office 365 is software that’s deeply rooted in corporate businesses around the globe. It’s hard to find a company that doesn’t use it. With office 365, you’ll be able to jump into applications like Outlook, OneDrive, Word, Excel, PowerPoint, One Note, Skype, and other Microsoft apps.

Pricing: Office 365 Business and Enterprise Plans range from $5 to $30, the flexibility and offering of the plans are great; however with more features and options comes even higher costs (financially).

Featurescompare plan pricing and features here.

Category: Email Client

5. Bonsai

Overview: Bonsai allows you to manage multiple contracts at once, without getting things mixed up. The key lies in the automation. The platform automatically generates legally-binding agreements and invoices. Furthermore, it offers notifications for deadlines and acts as a general base for all of your essential documents.

Pricing: You can try and use Bonsai’s limited version or jump into the plus plan at $24 per month.

Featureslearn more about what Bonsai has to offer check out their website here.

Category: Contract Management

6. AndCo

Overview: AndCO has robust freelancing features, excellent customer service, and a brand new $0 price tag. You’ll find unique freelancing features like Invoicing, Contracts, Proposals, Expense Tracking, Time Tracking, and Task Management.

Pricing: And Co’s is entirely free for as many clients and invoices as you need.

Featurescheck out AndCo’s full list of features here.

Category: Contract Management

7. Dubsado

Overview: Dubsado is a CRM built for creative freelancers. The platform allows you to leverage a full suite of features that include: invoice, contract, and proposal management. The features go on and on. It’s literally the web app to replace almost all your other web apps.

Pricing: Dubsado has a no-time-limit free trial. No credit card is required. You can use and test Dubsado without restriction for up to 3 clients or leads. Once you have reached 3 clients or leads, you can switch over to a paid plan. With plans starting at $30 per month or $300 per year.

Featurescheck out Dubsado’s full list of features here.

Category: CRM

8. 17Hats

Overview:17hats gives you the functionality you need to go from a sales lead to information-gathering to a proposal, contract, and finally, invoicing and payment. It’s similar to Dubsado and ideal if you’re looking to automate your workflow.

Pricing: 17Hats has monthly plans starting at $37 per month. 17Hats offer’s steep discounts to users who purchase their software for multiple years. For example, 17hats offers a discount if you buy a 2-year subscription where you’ll get one more year for free. You’ll pay $398 ($11/month) for a 3-years’ worth of the plan.

FeaturesCheck out what 17Hats has to offer here.

Category: CRM

9. FreshBooks

Overview: FreshBooks gives you a great way to set up recurring billing and accept payments online from your clients. FreshBooks is a good call if you’re into billing hourly; they have a time tracking tool that’s really easy to use.

Pricing: FreshBooks Pricing. FreshBooks has 3 plans: Lite, Plus, and Premium. Each plan costs $15, $25, and $50 per month

Featurescheck out all that FreshBooks has to offer here. 

Category: Invoice Management & Accounting

10. Wave Accounting

Overview: Wave is free accounting software that allows you to bill clients and accept online payments from your clients. Wave is a terrific solution if your organization or freelance business is on a tight budget.

Pricing: the service is truly free.

Features: If you’d like to review all of Wave’s features, check this out.

Category: Invoice Management & Accounting

11. Squarespace

Overview: Squarespace is an all-in-one web building platform you can use to create a website or an online store. It offers marketing tools and analytics and an extensive list of customization options. Ideal for organizations or individuals who have never managed a website before.

Pricing: The cost for Squarespace ranges from $144 per year, for the personal plan, to $480 per year, for the advanced plan. 

FeaturesThe feature Index has all of Squarespace’s capabilities. Check it out here.

Category: Website Editor

12. WordPress

Overview: WordPress is one of the most popular and powerful web building tools on the market. You can create all kinds of websites. You can extend your website’s capabilities by installing plugins. Also, a vast selection of themes allows for endless customization. Ideal for organizations or individuals who have managed a site before.

Pricing: It’s free to build a website using the WordPress CMS; the only cost lies within hosting the website.

FeaturesWordPress has a ton of capabilities and you can check them all out here.

Category: Website Editor

I’m sure, by now, you’ve noticed that half of these apps are alternatives to the other half. It’s true, but like I said, less is more.

What online tools do you use? Do any of the above play an integral part in the success of your business? Let me know in the comments section below.

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